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Classification

Regular, Part-Time, Non-Exempt

Compensation

$20 - $30 / hour, plus paid time off (PTO) and paid holidays.

Reports To

Executive Director

Supervises

N/A

Schedule

A flexible schedule of 20 hours spread across three to five days per week. Ability to work occasional night or weekend events is required.

Location

This is primarily an on-site position at Brannan Center with some flexibility to work remotely in pre-approved situations.

Target Start Date

April/May 2025

About Brannan Center

Brannan Center is a new, non-profit community space and performing arts venue currently under construction in Calistoga, the northernmost town of the Napa Valley. The mission of Brannan Center is to empower the greater UpValley community with opportunities to experience community programming and performing arts that celebrate culture and promote vitality in our region.

With a scheduled opening in Fall 2025, Brannan Center will be a contemporary, multipurpose building designed to be a gathering place and home to many community groups who do not have adequate facilities for meetings and activities, a home for arts groups throughout the Napa Valley, and a destination for private events such as weddings, quinceañeras, and parties.

In addition to serving as a community center and special event venue, Brannan Center will also present diverse, multidisciplinary arts performances, and produce (or co-produce through partnerships with other organizations) enrichment programs such as classes, workshops, and camps for everyone from children to seniors.

Brannan Center's facility – a restored and renovated 150-year-old church – will comprise two performance halls (capacity 110 – 180 guests, depending on configuration), three flexible spaces for meetings, classes, workshops, and conferences, a demonstration kitchen, and an outdoor terrace.

Position Summary

Under the direction of the Executive Director and working closely with Brannan Center’s marketing consultant, the Development & Marketing Coordinator will be responsible for providing administrative support to the revenue generating activities of Brannan Center, in particular in the areas of communications coordination, data entry and management, calendar and project management, box office support, administrative support to the Executive Director, and marketing content creation. This position is ideal for someone with strong computer/technical skills and keen attention to detail who wants to help build a new community organization from the ground up, and the position has the potential to be somewhat customized based on the skills and interests of the candidate.

Essential Functions

Development Support (35%)

• Prepare and mail gift acknowledgement letters, including specialized letters for recurring gifts, legacy gift intent, in kind donations, multi-year pledges, and other giving methods.
• Enter pledges, gifts, and payments received in the CRM (Customer Relationship Management system). Enter notes, communications records and other information necessary to ensure complete donor records.
• Maintain clean data in the CRM through regular data management, merging of duplicate accounts, and ensuring accounts are regularly updated.
• Assist with planning and execution of donor stewardship events and receptions, including coordinating food & beverage needs. Assist with event set-up and operations as available.
• Assist in grant research and tracking.
• Support development committee through meeting scheduling, preparation of agendas and other materials, and by taking and disseminating meeting minutes.
• Other development support duties, as requested.

Marketing Support (35%)

• Distribute digital assets, posters, news alerts, and information to external partners, including submitting information to calendar listings or events websites.
• Build and execute email marketing campaigns in email marketing platform utilizing provided content and templates.
• Support website updates by assisting in content creation, formatting, and publishing, ensuring consistency with branding and messaging.
• Support the development of analytics reports by collecting and consolidating data from various sources, including website analytics, social media metrics, and email campaign results to ensure planned campaigns are achieving desired results.
• Ensure internal communications channels such as lobby display, poster box, and others are regularly updated.
• As available when on-site, collect content for social media channels including photos and videos.
• Assist in managing data in the CRM, merging duplicates, entering data, and preparing mailing lists for use, etc.
• Other marketing duties, as requested.

Box Office / Ticketing (20%)

• Answer box office phone, assist customers, and process ticket orders when box office is not staffed.
• As needed, build events or make edits to event set-ups in ticketing system.
• Prepare weekly sales reports.
• Other box office / ticketing duties, as requested.

General Administration Support (10%)

• Provide general administrative support to the Executive Director.
• Attend meetings of the Board of Directors and take meeting minutes.
• Attend meetings and participate in organization-wide projects and initiatives as assigned.
• Other general administration duties, as requested.

Qualifications

The ideal candidate will possess the following skills and characteristics:

• Minimum of one (1) year of experience in an administrative position or office setting.
• Interest in and/or experience with marketing and/or fundraising.
• Excellent written and verbal communication skills and knowledge of communication principles and practices. Strong writing and editing skills are highly desirable.
• Excellent computer skills, including proficiency with or ability to become fluent with e-mail marketing platforms, CRM and website platforms, design software, Microsoft Excel, Zoom and Google Suite.
• Experience with data entry systems and reporting.
• Ability to become an expert in new software as the organization evolves.
• Strong organizational skills with great attention to detail.
• A flexible, collaborative, and team-oriented approach to work.
• A sense of humor. Preferably dry.
• A passion for community and the arts.

Preferred Qualifications

• Experience in non-profit administration.
• Knowledge and skill in using social media platforms including Facebook and Instagram.
• Basic graphic design experience with Adobe Creative Suite or Canva.
• Bilingual in English and Spanish.

Physical Requirements

• Maintain dexterity, vision and coordination, sufficient to perform essential functions.
• Ability to sit and stand, sometimes for extended periods.

To Apply

Submit a cover letter and résumé to jobs@brannancenter.org. Please put “Development & Marketing Coordinator” in the subject line. Applications will be accepted until the position is filled. Three professional references will be requested from finalists.

Don’t meet every qualification, but still believe you can make a difference? Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for this role. If much of this job posting describes you, we encourage you to apply.

Questions?

If you have questions about this position, please email us at jobs@brannancenter.org.